Requirements to the invoices

Applications for VAT refund should be accompanied by ORIGINAL invoices/receipts with exception of Canada, where the copies of invoices have to be provided. The tax authority of the certain country determines the specific requirements to the information shown on the invoices. The most common are:

• the supplier's name and VAT registration number;
• an identifying number of invoice/ receipt;
• the date of supply;
• identification of type of expenditure;
• your employee’s or your business's name and address (often not practical to have name and address on taxi bills for example);
• the cost of goods or services including tax.

To a greater or lesser extent, tax authorities may show leniency if the following are missing:

• supplier's address;
• the cost of goods and services excluding tax, tax rate and tax amount;
• the invoices have to be made in local language.

In the case that some information is missing from your invoices we will be please to provide you with our Invoice restyling services.

Once again we would like to point out that Invoice requirements may vary from country to country. Therefore we encourage you to contact us for the specific country’s requirements.