Application’s supporting documentation

The application for VAT refund has to be accompanied with the ORIGINAL invoices (with the exception of Canada, where the copies of the invoices are required) and also additional documents may be required for submission according to the rules of certain countries. We advise our clients about all supporting documentation necessary to proceed with the claim.

• Certificate from local tax authority (for U.S. companies – Certificate from IRS). All EU and other European countries require such certificate to be provided in order to get VAT refunded. The validity of such certificate – 12 month from the date of issue. We help our clients to obtain the mentioned certificate.

• Power of Attorney, authorizing our company to act on behalf of the client compiling and submitting VAT recovery claims in all EU and EFTA countries and keeping correspondence with relevant tax authorities.

• Certificate of business travellers, providing that persons for whom VAT travel invoices were issued are employed by the applicant. This will give the authority the proof that the travel was business related. This certificate is necessary if the provided travel invoices were issued in the employees names. Upon the receipt and selection the invoice we prepare such certificate and send it for the client’s signature if necessary.

• Confirmation of the payment for the certain invoices (copy of transfer/payment order, credit card note, cheque, etc.). It could be requested for the invoices with large amounts.

• Explanation of the relationship with third parties to whom invoices may have been addressed. A brief explanation of the circumstances under which invoices have been addressed to third parties should be provided.

We would like to draw your attention to the fact that tax authority may request for any additional documents or information to be submitted. The refusal to submit such information could result in claim’s rejection.