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Foreign companies have the opportunity to reclaim VAT on business services incurred abroad. The rules firstly have been stipulated by the EU and are applied throughout the EEA area. Foreign businesses can also apply for VAT refunds from the European countries currently applying to join the EU as well as Norway, Switzerland, Iceland, Japan, South Korea and Canada.
Claim’s preparation process, which is duly performed by our company, consists of different stages, not involving our clients in it:
- Professional advising with respect to the required documents and expenses for refund for each country;
- Qualified review, selection and sorting of provided invoices receipts, extracting the invoices eligible for Vat refund;
- Preparing applications (i) in accordance with the VAT refund law of the relevant country and (ii) in the primary language of such country if necessary;
- Timely reliable and secure filing of application with the relevant taxation authorities;
- Provision of status reports for each submitted application
- Monitoring and follow-up with respect to your applications throughout the VAT recovery process;
- Responding to inquiries from foreign tax officers in appropriate language;
- Analyzing claim notification for resubmission of disqualified documents or making the appeal;
- Prepare resubmission claims or appeals as necessary for disqualified invoices/receipts;
- Tracking of claim filing deadlines and informing the clients about coming deadline for certain countries.
The tax authority had stipulated certain requirements to the invoices providing for VAT refund purposes. The invoices, which don’t meet these requirements (i.e., the copy of invoice was provided, client information is missing, etc.) are rejected by tax authority and even may cause the rejection of the whole application. Therefore upon the provision of the invoices we will select from your invoices those, incorrectly formalized invoices not meeting the requirements, and contact the supplier for their reissue. Please contact us for additional details.
Tax authorities of eligible countries allow non-resident companies, which are properly registered for tax services in their home countries, to apply for refund of value-added tax on business expenditure.
Applications for VAT recovery must be accompanied by a certificate, issued by the home country tax authority, providing that the applicant is VAT or tax registered in the home country. However, where VAT does not exist as a tax, for example in the USA, tax authority will accept a letter from another source (for US businesses - IRS).
VAT registration in the country, where business expenses including VAT were incurred, may be necessary in order to get VAT refund. VAT registration should be done prior to the business event (however, in some cases it can be done retroactively). VAT registration means that the non-resident company is legally required to:
- Register for VAT in the country where the business activity takes place.
- Charge VAT on all invoices issued to the customers.
- Deduct/refund most of the VAT incurred from the European vendors.
- According to local VAT laws the company is obliged to fill monthly or quarterly reports.
- If a company does not register when legally required, the incurred VAT is not refundable.
Our services are provided on a No Recovery - No Fee basis, i.e., we operate on a contingent fee basis and, as such, we are paid a percentage of the refunded amount only after actual refund receipt. Our fee percentage depends upon the value of the claim and the services you select.
Do you have any questions? Please contact us. |
